This agreement is made between ‘KRG Holdings Ltd’ (hereinafter to be referred to as ‘Kairos’) and CLIENT (hereinafter to be called ‘The Client’) on this DATE

Kairos will introduce candidates to the Client for appointment by the Client. Once a placement has been made Kairos’ fee, as set out in clause 5, will be due. 

2.1.    For the purpose of these terms and conditions, Kairos is deemed to have introduced an Applicant to the Client if Kairos              receives a request for interview. 
2.2.   Any client in receipt of the Kairos Terms and Conditions, that goes ahead and conducts an interview will be deemed to                have accepted the terms and conditions in full, even if the terms are not signed 
2.3.   An introduction is deemed made irrespective of whether the interview as requested actually takes place and                                  irrespective of whether the Client had previous knowledge of the Applicant, howsoever obtained. 
2.4.   These terms and conditions apply to all Applicants introduced to the Client by Kairos. 
2.5.   If an appointment of a candidate is made by the Client within 12 months of an introduction, Kairos’ fee as set out in                      clause 5 shall be payable
2.6.   CV’s relating to candidates are supplied on a strictly confidential basis and may only be used by the Client in connection            with this Agreement. If an appointment takes place as a result of the Client having received a CV from Kairos, then a fee            as set out in clause 5 shall be payable.

3.1.    The Client agrees to deal with Kairos on these conditions to the exclusion of all other terms, conditions, warranties and                (except when made fraudulently) all representations. 
3.2.   If an appointment takes place by a third party as a direct result of the Client having given information relating to the                    candidate to a third party the Client shall be liable to pay a fee as set out in clause 5 below. A third party includes but is              not restricted to any associate company, subsidiary, joint venture partner or other company with which the Client is                      connected.
3.3.   Full-time, part-time and temporary contracts are deemed appointments. Self-employed or commission only                                  appointments will be charged at a fixed fee of £8,000. 
3.4.   The Client shall notify Kairos when an appointment of a candidate takes place and provide Kairos with a copy of any job              offer made by the Client to the candidate.
3.5.   An appointment takes place whether or not such appointment is conditional upon the passing of a probationary period.


4.1.    Freelance appointments will be negotiated on either a daily or hourly rate inclusive of a Kairos Freelance Margin.
4.2.   The minimum Kairos hourly margin is £6p/h in addition to the Candidate’s hourly rate. This rate will increase dependant              on salary.
4.3.   If a Candidate is introduced to the client by way of a Freelance appointment, if a further Freelance appointment is made           to the same Candidate within 12 months of the last day of their previous Freelance appointment then the Kairos margin             agreed during their initial Freelance appointment will be due. This will be calculated as the Kairos Freelance Margin                     multiplied by the number of hours the Candidate worked during this subsequent Freelance appointment.
4.4.   If a Candidate is introduced to the client by way of a Freelance appointment, a fee set out in clause 5 will be applicable if           a resulting Permanent appointment is made within 12 months of the last day of their Freelance appointment. The                         Permanent Placement Fee will be in addition to any Kairos Freelance Margin due during the Freelance appointment.


5.1    Kairos Recruitment Fee Percentage:                        25%

5.2   Kairos Recruitment Fee is calculated as a percentage of the first year’s total remuneration.  First year’s total                                 remuneration is calculated as a candidate’s gross remuneration including, but not limited to, any guaranteed bonus or               commission, company car, car allowance and weighting / travel allowance. The Client shall provide to Kairos a full                         statement of the total remuneration to be received by a candidate. For invoicing purposes, a company car, unless                         otherwise stated in an offer letter, will be valued at £6,000 or local currency equivalent based on current exchange rate.

6.1      The guarantee period for this appointment is 8 weeks. If the appointment of a candidate is terminated within the                          guarantee period the Client will have a choice of the following guarantee’s: 
6.1.1    Kairos will either find a replacement, free of charge for the same position; OR 
6.1.2   Provide the client a fee rebate structure based on the week in which the candidate’s employment was terminated:

Week 1-2 – 80% refund of the total fee
Week 3-4 – 60% refund of the total fee
Week 5-6 – 40% refund of the total fee
Week 7-8 – 20% refund of the total fee 

6.2       No guarantee shall be applicable if:
6.2.1    Kairos is not notified in writing within 14 days of termination of the appointment together with reason(s) for it
6.2.2   The fee is not paid to Kairos within 14 days of tendering the invoice
6.2.3   The cause of termination is not attributed to the candidate’s qualifications, capability or conduct
6.2.4   The candidate is made redundant

7.1    Kairos’ invoices are payable within 14 days of the date of issue. Late payments will automatically be re-invoiced at 30%.              Interest charges will be payable on late payments and are charged every 30 days thereafter at 2.5% above Barclays                  Bank Plc base rate.  No variations to these terms will apply.
7.2   Kairos are not responsible for any local taxes that may fall due to the Client in respect of Local Taxes and Charges. All                Local Taxes and Charges must be paid by the Client and Kairos’ invoice value must be paid in full in UK Sterling. Clients                must pay their own bank charges in respect of currency exchange and transfer fees.

8.1    Kairos will take all reasonable steps to ensure that a candidate is suitable but can accept no responsibility for the                         checking of a candidate’s references relating to his/her qualifications, skills, character, experience, for seeing that the                   legal and medical requirements relating to a candidate have been met, or for obtaining necessary work permits.                           References and psychometric tests will only be taken upon request.
8.2   Kairos will not headhunt or try to deliberately solicit staff from our clients. However, your staff may already be on our                 databases or contact us independently. We shall not be responsible, and we shall not have any liability, for any                             correspondence or contact from us that a member of your staff receives if they: have applied direct to Kairos previously;           are already held on our databases; are available on third party databases that we use; have been referred to us without           current employment confirmation; or, are sourced through social media without up to date employment details. Such                 correspondence or contact shall not be considered to be headhunting or deliberately soliciting.
8.3   Kairos is a GDPR compliant business and securely stores all Candidate and client data accordingly. Once a Candidate’s               details are supplied to a Client by Kairos, it is a Clients responsibility to comply to the GDPR and protect the Candidate’s             data accordingly.


9.1    This document is valid from the date of signature and supersedes any other agreements.
9.2   This document and its details are to be kept confidential at all times between Kairos and the client.
9.3   This Agreement shall be constructed in accordance with English Law and the parties agree to submit to the jurisdiction                of the English Court.


© 2016 by KRG Holdings Ltd (Company No: 10197802) - KAIROS RECRUITMENT GROUP. All rights reserved 

EMAIL: getintouch@kairosrecruitment.com

UK (NORTH) - 0161 826 5671

UK (MIDLANDS) - 0121 667 3233

UK (SOUTH) - 0203 603 3829

EUROPE - 0044 161 826 5671


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KAIROS RECRUITMENT GROUP, Suite 2, Deanway 2, Deanway Business Park, Wilmslow Road, Handforth, Cheshire. SK9 3HW

Under GDPR guidelines any application made to Kairos Recruitment Group (KRG Holdings Ltd) provides full consent to securely store your personal information for an unlimited period of time. We may email you periodically with marketing material such as; job updates or salary surveys. Please note, your data can be requested to be removed at any time by ‘opting out’.